Smart Visitor Access Management System Provider in Dubai and Abu Dhabi

Visitor Management System | Dubai | ACIX ME

ACIX Middle East, provides highly secured and smart visitor access management solution that ensures smooth, secured and efficient management of visitors and guests at your office and building entrances.

We have been pioneer in providing various security and technological solutions for the companies in Dubai and Abu Dhabi. Visitor management system is one of our latest addition to the product portfolio which eased the management of visitors and guests.

Solutions are available with tablet based kiosk solution, Smart Mobile application based visitor management system. With Mobile app visitor can apply for a visit to host and on receiving the notification host can approve and schedule the visitor time. An approval notification can be sent to security people for creating visitor pass to get the access to the meeting place.

Through kiosk based system visitor can apply for a pass to security and host from a tablet based system.

While creating visitor pass, security can enroll the face of the visitor with face recognition software and pass will be created with a photo of the visitor.

Visitor Access Management System

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Key outcomes of Visitor Management Software

Visitor Process Automation: Complete automation of visitor access

Centralised Visitor Database: Keep visitor details at a central data base for efficient and easy management

Visitor Self Service kiosks: Give visitors the power to help themselves. This makes for happier visitors

Visitor Friendly Solution : Interact with your visitors any time any where

Visitor Lifecycle Management : Frequent visitors, black listed visitors

Some Special Features In Our Visitor Management Software

Real-time analytics and Dash board

A module for management to easily collaborate, review and take action with regards to visitors.

Intelligent Analytics Module

A data driven insights with our intelligent software. When enabled allows you insight to take actions to for increasing the efficiency and productivity.

Alerts and Notifications

Instant alerts and notifications are possible for any kind of events.

Centralized Management

Web based software allows you for a centralized visitor system.

Insights From Visitor Management System

Visitor Dashboard

The Software we provide gives a feature of live dashboard that enables a quick overview of all the visitors in a graphical format generating live data of visitors within the premises, status of visitor passes, pre-registered visitors, new visitors, etc.

Frequent Visitors

Regular visitors such as couriers, suppliers, customers and maintenance staff visit the organization regularly and the COSEC VMM keeps records of all the visitors aiding the individual in charge of entry at the premises to track the visitor information in the records and eliminate the need for data re-entry in preparing visitor pass. This features saves time and eliminates date re-entry cutting improving efficiency of the organization in all aspects of the VMS solution.

Visitor Reports

Admin or the security personals can generate a wide variety of reports such as visitor pass validity and status, visitor punch details, pre-registered visitors, visitor access denied, blocked visitors, expired passes, etc. that could be useful for different requirements of the organization and also create a strong database of the visitors.

Analytics and Alerts

To prevent any external threats, software can be set to make predictions, alerts by making a data analysis .

Intelligent Solution to Manage Your Visitors

Giving a deep insight of your visitor access

Intelligent system to automate your visitor access Process

Smart solution which gives you detailed reports on visitors

Advanced data visualisation

Integrated to access control solution

Automates policies and approvals

Reduce or eliminate the need for paper

Ensure regulatory compliance

Visitor Self service portal

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How to Choose the Right Visitor Management Software

Identify Security Challenges

Begin by understanding your organization's security challenges, such as people management, compliance.

Consult Security Professionals

Seek input from your IT and security department, leveraging their software expertise to align options with your security needs.

Vendor Research

Shortlist vendors based on budget and feature requirements. Assess their understanding of security challenges, integration capabilities, and customization options through demos.

Final Selection

Choose the VMS that best aligns with your organization's needs. Utilize free trials if available. Implement it organization-wide, educate employees on its usage, and offer support for inquiries.

Benefits of a Visitor Management System

Visitor Pre Registration

A proper visitor system enhances automation to process your visitor access with pre registration and entire life cycle management.

Easy-to-Use

Visitor Management is a desktop application with very user friendly GUI helping security personals to learn and operate efficiently. Most often in Business organizations the security staff at the access points lack computer skills and literacy skills which in turn creates issues with sophisticated and complicated applications to be handled at that point, the software applications are very basic interface designed considering the end users of the solution.

Visitor Pass Creation

Visitor Management offers options to create either an e-pass with access rights or a paper pass for a visitor. Customized visitor pass with visitor name, photograph, organization name, contact details and escort name can be produced by the person in charge of handling the VMS within the organization.

Notifications

When a host pre-registers a visitor, our software from Matrix can enable the notification feature that enables both SMS or email notifications to the visitor and the others involved in the meeting or schedule. This ensures quick checks-in process for the visitors at the time of arrival.

Visitor Access

Visitor Management allows enrolling visitors fingerprint or RFID cards in authorizing access to only selected areas the visitor are permitted to access. This prevents protection of valuable assets and secures the safety of business from prying eyes. This feature can be tailor made to fit every visiting individual depending on their visiting level of priority.

Things to Consider When Implementing Visitor Management Software

Hierarchy

What are the permissions and approvals required to manage the visitors.

Policies

What are the visitor access policies.

Location

Where all every individuals work and the norms of a country.

Visitor management Software Integrated with Access Control

We provide visitor management solution integrated with Physical access control software to ensure it is in sync with actual access logs.

Our Matrix access control software module is integrated with matrix visitor management system that helps to add value to the users of the system by enabling them to get the most advanced and comprehensive features that the market has to offer, some of the devices we use for matrix access control system are integrated with visitor management application. The client requirements will determine if the solutions are to be RFID card based, or biometric based visitor management system.

Importance of Visitor Access Management System

We need to stop some visitor at reception whereas some visitors should have access to specific areas, offices and lobby in the building. Further, some visitors are for short duration, whereas others can stay for days or weeks. In addition, the security is expected to keep track of all the visitors and the equipment they carry. Any lapse can compromise security and safety of physical, intellectual and human assets. No wonder, managing visitors access is challenging for most organizations.

Unknown and unmonitored visitors are always a threat to your organizations. Having a proper visitor access management system is equally important as having a physical access control system at your premise to make a proper audit of the guests, visitors entering to your organization. It also ensures the security of the guests and visitors coming to your office.

Visitor Management System Integrated With Meeting Room Scheduler

We do module for smart meeting room scheduler with our Visitor management system which will enable to reserve a meeting room for you to meet your people and visitors.

We can propose you a stable and comprehensive visitor management system enabling you to get all the details of your visitors and guests including time of entry, time of exit, details of person, details and purpose of visits, frequency of visits. This is done using both visitor management software and smart access control visitor gates and security posts.

How a Proper Visitor Management System Works

An efficient Visitor management solution enable you for a complete visitor tracking that works with intelligent software and smart access card gates creating a solution that is able to produce details of your visitors, guests and other stake holders who visit and enter your premises. This smart solution is able to provide detailed information about the time of entry, time of exit, identity of the person, purpose of their visit, their frequency of visits, time spent within the premises, the areas of visits and more information that is relevant to track the whereabouts of the visitors.

Management system starts with a visitor identity capturing solution. This can be an ID card / Passport / Face scanner Device which stores the data of the person to the data base.

Our Partnership With Matrix Visitor Management Solution

Our partner ship with Matrix Comsec security solution manufacturer made us prefect choice of visitor management system across UAE. Matrix has extensive project references especially in Dubai and Abu Dhabi for many major projects.

The VMS system Acix uses for its solutions is the COSEC CENTRA Visitor Management (VMM) which is a part of the comprehensive Matrix COSEC access-control. This system not only ensures the security of your premises and tracks your entry and exits within your organization but is able to assist in managing schedules and organizing business meeting for a smooth operation. The Visitor Management is a module with Matrix COSEC CENTRA software platform that is designed to meet the purpose of managing visitors and guests in a professional and systematic method without compromising security.

Our Matrix Visitor Management System enables companies to apply all of their policies in managing the entrances and exits of individuals with visitor smart id cards and providing authorized access control solutions which in turn makes your premise secured. Matrix visitor management system is an effective solution for companies to manage some of the visitors who may include customers, suppliers, colleagues, maintenance staff, competitors, government officers, guests, friends, relatives and other individuals.

Why ACIX is Known to Be the Leader in Providing Visitor Management Software in UAE

Although many companies use visitor management software now days, most of them are not fully automated visitor management system and does not provide detailed report or integration with other security systems in an organization. Matrix Security solutions which are well known in the market for its outstanding and feature rich access control software and hardware has also developed a fully tailor made solution for visitor management system for UAE and GCC market, from capturing to entire process and reporting.

Matrix visitor management software provide solutions integrated with such Matrix biometric or smart card reading time recording devices, resulted a fully automatic solution for visitor management systems.

ID like emirates ID or any national ID, Passports, Business cards of a visitor can be scanned automatically with ID card scanning machine to store to the data base of a smart visitor management solution which makes the process easy and fast.

Acix ME is providing many end to end business management software solution in GCC. We have solution like attendance management, HR software, job costing, workers management software which can be integrated to work together in single platform. A strong integration provides the way to make strong platform to fully automate many process to manage your team.

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