Electronic Key Management System for Securing, Auditing Your Keys

Do you have any difficulty in managing your Physical Keys? Especially keys of high importance?

No worries, we have a perfect solution to manage your keys with electronic smart technology.

This helps you to track, manage the details of your key movement with factors when and who?

Means securing the movement of your sensitive keys with a perfect audit reports for key access.

We operate from our offices in the cities of Dubai and Abu Dhabi in UAE with outstanding sales and technical support for all large and small enterprises.

You might be wondering what purpose do electronic smart key management serves? That’s an excellent question.

In other words, Electronic smart key management system is key access control solution which can help you identify, control, audit, and report on the movements of your organization’s keys.

Secure Your Space with Intelligent Key Management System

Elevate your security with our intelligent Key Management Control System. Secure your space in the UAE with advanced technology.

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Importance of Electronic Key Management System

Intelligent system to provide information related to who and when took the physical keys

Intelligent solution to make your premise, assets, and people secured

Smart solution which allows only authorized people to access physical keys

Modern authentication process with highly secured authentication

Smart identification and authentication process by taking data from various sources like Active Directory, Human Resources (HR)

Ensure 100% compliance, automate audits, and standardize the data from disparate systems

How an Audited Physical Key Access Benefits

Reduced Costs

Key management systems allow you to track your keys. Therefore, your chances of losing your keys reduce drastically. Since you’re less likely to lose your keys, your staff won’t have to spend valuable time hunting them down. In addition, you won’t have to worry about re-keying costs.

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Risk Management

Key management systems allow you to keep detailed logs of your keys. If someone withdraws a key from the system, the system records the transaction. This process enables you to trace the key to the last person who used it. Thus, key management systems allow you to reduce risks and increase accountability.

Improved Operations

Key management systems grant you the ability to have tighter control over how people use your keys. For instance, you might want to prevent some members of staff from using keys. Likewise, you’ll want to set curfews to ensure no employee leaves your premises without returning the keys. In addition, you might want to set time restrictions for some keys. Key management systems enable you to fulfill all these functions.

Our Services Smart Key Security Management System

System Design

Consultancy Service

Leased Business Model

Supply and Installation

AMC and Maintenance Service

Features of Smart Physical Key Management System

Our system allows for web-based management, enabling you to authorize, monitor, and control key access from a central location.

Our keys are fitted with an RFID smart FOB that identifies keys with built-in chips.

You don’t need to tag your key cabinet. Our system allows keys to be placed in any slot, making them easy to use.

Our key management system is also secure from any tampering attempts. In such instances, an alarm goes off, alerting your security personnel about the situation.

Our key management system has an automatic locking feature that locks all keys in case of power failure or an attempted break-in.

Our electronic smart key management system provides a detailed log. It tracks every key withdrawal and deposit, ensuring you know the whereabouts of your keys at all times.

Various Applications of key management system

Smart Key lockers

Keys of large number of storage safes can be managed easily and efficiently.

Fleet management

Restricting access to comply with insurance, safety and training requirements. Driving licensing validity, vehicle mileage and fault logging. Roaming keys are identified at which ever cabinet location they are returned to.

Systems integration

Uniform interfaces and protocols make possible easy integration with other systems, such as identification and access control of people and vehicles.

Data Center Management

Keys of Data centers can be audited for documentation process.

What is Electronic Key Management?

The reality’s keys remain an essential part of any modern security solution. After all, in many ways, keys are the first method of access control. Organizations need to be able to identify who is using the keys to ensure security. Likewise, they also need to maintain detailed records of the whereabouts of the keys and when a person took the keys for use. Hence key management refers to the process of protecting, tracking, and distributing your keys. Typically, organizations will have some areas that house sensitive data they wish to protect. Naturally, they’ll want to restrict non-essential personnel and visitors from entering these areas. Hence, they’ll lock the doors to these locations.

Keys grant personnel access to these areas. Therefore, you’ll need keys to ensure your assets and information are secure.

In addition, key management systems can also help reduce the cost of maintaining and using physical keys. For instance, if you were to lose a key, you might have to re-key your entire facility. Such a process can be both expensive and time-consuming. Moreover, it puts your premises’ security at risk.

Using a key management system, you can keep detailed records of who withdraws keys from the system. Moreover, you can also track when one of your employees takes the key for use.

A Modern Technology for Managing Your Physical Keys

An electronic key management system can restrict which people are allowed access to individual keys, it is an access control system for keys. Knowing who, when and where they are means you are always in control and people feel more accountable meaning less lost keys. Implementing a key management system can reduce operational costs and resources by eradicating the manual issue and return of your keys. The keys are carried with RFID based key fobs with a built-in chip with a unique identifier. The RFID tag identifies each time when you have to get a key from the storage or to put it back. Key fobs in different colours are available. Key holder cases can also be considered in order to increase security.

Secure Your Physical Keys With Audits

If you want most modern technology to make a proper audit on your keys, we Acix Middle East with offices in Dubai and Abu Dhabi are there to support you for the implementation of such system to make your keys more secured and audited.

We have been able to deliver highly reliable and robust key management system in many of the places in UAE and GCC.

Our petrol cards all are completely in your control. Authorized individual or group users can be granted, denied, or restricted with access to certain keys, one key, multiple keys, or all keys for a certain time, time durations or days.

Various key access policies can be configured exactly to your needs or application. You can secure keys, access control, or petrol cards, or even remotes, phones, radios, all in the same cabinet or system. With the choice to mix and match key. You can tailor make a system specific to your key capacity where and when you need to. No other system has the flexibility or the expansion capabilities as we have. Precisely, please feel free to contact us anytime for your requirement from the supply and implementation of most moderns key management system at your work places, offices etc.

How a RFID Based Smart key Management System works ?

All the keys in an organization will be locked inside cabinet with an electronic locking system This electronic locking system is accessed either with biometric access reader or RFID card reader authentication. Once the User is authenticated from such access control reader cabinet where the keys are kept will be unlocked. Each key is attached to a smart RFID based key fob which is individually identified and locked individually with key locking solenoid, allowing only authorized access. This is done using an RFID card or unique PIN codes or a combination of both. The key tag is the heart of a key management system. Each key tag has a unique identity so that its location within the cabinet is known. The most important and critical part of the system must perform all of the time to ensure that you have access to the keys when you need them, we use the most advanced identification technology available – RFID.

Software integrated with this can make many reports. The control terminal allows for full flexibility giving the option of having multiple key cabinets controlled from a single point or multiple control terminals controlling the same set of cabinets, this is an important consideration where disability discrimination regulations need to be met. A display with touch features can be installed allows not only to operate the key control system easily, but also to quickly obtain any information you may be interested in e.g. who has taken a key and when or in which key box at the object this key is now. You also can create and print reports of any kind with the help of a software.

Integration of Key Management Systems With Other Solutions

We can also integrate key management system with security alarm system. Such security alarms can be set for many security applications. When the key is returned/given out an appropriate confirmation can be displayed on the screen of the key control system. The system has a modular structure you can order a system of any size starting with 10 keys and later enhance it up to several hundred keys. You can operate the system both locally, using the keyboard, and remotely, via the computer network, irrespectively of the amount and the size of the keys stored in the electronic key holders. All Cabinets in a network can be controlled with a web based software. Even if at remote locations or multiple sites, all the key cabinets are monitored and controlled using a centralized key management system software.

Key management software gives a detailed reports on the all movements of the keys which you can use for your auditing purpose.

Special Features of Key Management System

Modular

Expandable

Highly Secured

Integrated

Alerts and Notifications

Mobile Applications

Why Use a Smart Key Access Management System?

Key management systems can help make your organization more secure. Although some businesses still use manual paper recording systems to keep track of their keys, they have some drawbacks. These drawbacks have made them realize the importance of implementing key management systems. Key management systems enable you to store and distribute your keys. Moreover, it enhances how your organization uses keys by providing you with detailed analytics. In addition, allows you to automate the entire process.

An electronic key management system can also restrict which people have access to individual keys. Hence, many people consider electronic key management systems to be access control solutions for keys. Knowing the people using your keys provides an added layer of security. Likewise, if you know when an employee accessed the keys, it gives you peace of mind. Our key management system supports keys with RFID-based key fobs with a built-in chip as a unique identifier. The RFID tag lets you know when you get a key in storage or when someone withdraws it.

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How ACIX Dubai Differentiates in Providing Key Management System

As detailed and explained above, our electronic key management systems are modular, expandable, and networked for intelligent control, accountability, and management of all your keys, fobs, access cards, or other assets. These are designed for integration with access control and security systems with high and low-level interfacing to security management systems. With our solution your keys, radios or petrol cards all are completely in your control. Authorized individual or group users can be granted, denied, or restricted with access to certain keys, one key, multiple keys, or all keys for a certain time, time durations, or days.

Precisely, as we have partnered with world class vendors like FEPX and Key Guard key management solutions, we will offer you a solution which suits best to your organization. Please feel free to contact us anytime for your requirement from the supply and implementation of most moderns key management system at your work places, offices etc. We are here to help you with proper guidelines for the companies of Dubai and Abu Dhabi.

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