Smart Visitor Access Management System Provider in Dammam, Riyadh and Jeddah

Visitor Management System | Dubai | ACIX ME

Being one of the first to offer security and technology solutions in Dammam, Riyadh and Jeddah, ACIX now adds visitor management systems to its growing portfolio, making guest access much easier to manage. ACIX Middle East offers visitor access management systems, which allow for smooth, efficient, and secure handling of visitors and guests at your office and building entrances.

It includes the tablet kiosk stations and smart mobile applications. With the mobile application, visitors can request appointments with hosts to have them approved or accepted by the latter for scheduling a visit. After approval, it automatically sends a message to security personnel to generate visitor passes into meeting areas.

With the tablet interface, visitors can apply for passes. The system also offers secure identification of visitor information enrolled by security personnel via facial recognition and with photo creation on a pass. These solutions give a comprehensive approach to visitor access, improving security as well as the convenience of businesses.

Visitor Management and Access Control System

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Highlights of Visitor Management Automation Software

Visitor Lifecycle Management: It tracks frequent, new and blacklisted visitors more effectively.

Centralized Visitor Database: All visitor information is kept in one place and easily accessed by management.

Visitor Process Automation: End to End process of managing your visitors in a highly secured manner.

User-friendly solution: Allow smooth entry of visitors at any given time across any border.

Self-Service Kiosks: Empower visitors to check-in on their own; thus, optimizing the visitor experience.

Key points of Our Visitor Management Software

Centralized Management

Web-based software that allows centralized control and management of the whole visitor system with smooth operations.

Intelligent analytics

This always offers data-driven insights that help boost efficiency and productivity.

Live Analytics and Dashboard

It lets management track visitor activity, team up, and take action at the right time.

Alerts and Notifications

This can instantly notify you about any events or visitor updates.

Components of Visitor Management System

Visitor Management Software

Our Visitor Management System offers a comprehensive Visitor Dashboard with real-time and graphical views of all visitors onsite, including the status of visitor passes, as well as information about pre-registered and new visitors. This information, therefore, used to easily monitor visitors and effectively track them.

Visitors Access Devices

: It authenticates the visitor access through devices like RFID cards, Biometric Readers, QR Code Readers. It is mostly integrated with existing Access Control Solution in the premise.

Visitor Access Gate

These are the gates which restricts the visitor access to premise mostly like Turnstile Gate, Speed Gates, Flap Barriers etc for keeping your visitor flow streamlined and maintaining security of your premises.

Visitor Access kiosks

Visitors entering your premises can self-register themselves through the installed kiosks via a specified authentication method. This will ease the process of visitor entry in your premises.

Intelligent Solution to Manage Your Visitors

Provides the sophisticated visitor access insight

Automates the entire process of visitor access

Detailed reports regarding access of visitor

Advanced analytics visualization

Compliance with integration in access control systems

Automatic policy and approval workflow enforcement

No or very less paper usage

Regulatory compliance in an integrated form

Visitor self-service portal

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Factors to Consider While Choosing Your Visitor Management Software

Identify Security Issues

Start with your organization's security challenges- both on the personnel management side and on the compliance side.

Seek Advice from Security Experts

Engage with your IT and security teams so that you can take advantage of their software solution know-how.

Research Vendors

Narrow down your list of potential vendors to those that fit within the budget and feature sets. Then take them for product demonstrations and assess their security challenge understanding, their ability to integrate, and the options for customization.

Final Implementation

Select the best-suited VMS for your organization. Try to avail free trials where available, roll it out for the entire organization, train the employees on how to use it, and provide them with access whenever needed.

USP of Visitor Management Software

Visitor Advance Registration

Our visitor management software system helps streamline access by automating the process to allow proper advance registration and full lifecycle management of visitors.

User-friendly interface

We have designed the visitor management software with a simple, in-house desktop application that has an intuitive graphical user interface (GUI). Most of the security personnel operating business access points may not necessarily have more complex computer skills. The simplicity of the application will enable users to get up to speed easily, negating the complexity often associated with the most advanced systems.

Visitor Pass Generation

The application can be flexible in the generation of visitor passes, which one can generate electronic passes with access rights and conventional paper passes. Every generated customized visitor pass can include their name, photo, organization name, contact information.

Notifications

If a host pre-registers a visitor, our software automatically enables notifications, allowing for an easy way of communication with the visitor through either SMS or email. This might also be communicated to all parties in either the meeting or visit. The process shall make check-in very swift upon arrival.

Access control

In our visitor management solution, enrollment of visitors can be done using either fingerprint scanning or RFID cards. This will limit the access of a visitor to certain areas based on pre-programmed permissions. Therefore, in addition to protecting valuable resources, the security feature enhances safety in the business setup. The system can be modified to reflect varying ranks of visitors and ensure their entry protocols align with the security standards of an organization.

Key Consideration for Visitor Management Software

Hierarchy

Create the necessary permissions and approvals that will make visitor management work right.

Policies

Explain the policies on access controlling the entry of visitors.

Location

Share the work location of people and the acceptable norms of the country.

Integrated Solution of Visitor Access

Our access control solution integrates with physical access control software that are in sync with your organizations access logs. Our Matrix access control module has been designed to work along with the Matrix visitor management system to give customers highly advanced and complete features available in the market. Devices used within our Matrix access control system are fully integrated with the visitor management application. The client would mainly determine the choice between RFID card-based or biometric visitor management solutions.

Why Visitor Access Management System is Important?

Some have to be detained at reception, and others are allowed to go to certain areas and offices, and the lobby of the building; while some only stay for a short while, others may spend days or even weeks in the site. Moreover, security personnel must monitor all visitors and what equipment they carry along. Consequently, negligence in such responsibility may lead to a compromise in the safety and security of all the physical, intellectual, and human assets and because of this, visitor access management becomes a challenging task for most organizations.

Unknown or unmonitored visitors are a threat of continuous nature. As important as the physical access control system, an efficient visitor access management system would be introduced. This enables the organizations to audit the guests and visitors arriving at the site accurately while everyone is safe.

Visitor Management System combined with Meeting Room Scheduler

The smart meeting room scheduler in our visitor management system allows room reservations for meetings with your guests and visitors. Our all-inclusive system can collect all the necessary visitor information, including entry and exit times, personal details, purposes of visitation, and frequency of visits, to ensure a trustworthy, automated system that will not miss any crucial information. All of these is collected very efficiently through our visitor management software with the help of access control gates and security checkpoints.

How an Efficient Visitor Management System Works and Functions

An effective visitor management solution enables one to track every visitor comprehensively with intelligent software and smart access card gates. The system therefore creates in-depth records of the visitors, guests, and other stakeholders who may visit your premises. Additionally, it provides you with valuable entry and exit times, identity of the visitor, intention of visiting, frequency of visit, time taken on site, areas accessed, and other relevant information on the visit to track their presence.

Management will begin by capturing visitor identity through tools, such as ID cards, passports, or even facial recognition scanners, which store data about the individual in one central place.

Our Collaboration with Matrix Visitor Management Solution

We are one among the preferred partners for visitor management systems in Saudi Arabia due to our collaboration with Matrix Comsec, a renowned security solutions manufacturing company. In fact, Matrix boasts a great record of accomplishment, wherein numerous major projects have been undertaken in Dammam, Riyadh and Jeddah across different sectors.

COSEC Centra VMS tracks not only entries and exits to enhance security but also schedules and meetings in a business situation to create smoother operations. The visitor management module, under Matrix COSEC CENTRA, is specifically designed to manage visitors and guests professionally and securely.

This smart visitor management system implemented in the matrix allows well-regulated access control through the enforcement of policies concerning visitors who are given smart ID cards, thereby strengthening the security of the premises. It's an effective tool for managing a wide variety of visitors-customer, suppliers, staff, government officers, and guests.

Why ACIX is Considered the best Visitor Management Software in the KSA?

While many companies take advantage of visitor management software, most are not fully automated and to any extent do not provide reporting or integration with other security systems. Matrix Security Solutions, known for its hugely robust and feature-rich range of access control software and hardware solutions, has now come up with a fully customizable visitor management system tailored for Saudi Arabia markets. This is designed to capture visitor data and manage the process right down to generating comprehensive reports.

Matrix visitor management software has a fully automated solution that is integrated with the biometric or smart card reading devices provided by Matrix. IDs like Iqama, national ID, passports, and business cards can be scanned in the ID card scanning machines, and IDs for all kind of visitors can be scanned in no time.

Acix ME, a leading provider of fully integrated, end-to-end business management solutions across the GCC, offers attendance management, HR software, job costing, and workforce management systems. All these solutions can be amalgamated on one platform to create robust, fully automated systems for managing teams and leveraging operational efficiency.

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