Visitor Management Solution Provider in Saudi Arabia
Whether you’re the owner of a commercial building or you’re running a retail store, you’ve likely got a ton of visitors entering your premises every day. You can get all the security you want, but keeping an eye on visitors can be challenging. However, you need to manage the flow of visitors into your building. We provide visitor managment solution in saudi Arabia. . Our Visitor management system has been deployed across various cities like riyadh , damam in kingdom of saudi Arabia
Think about it this way, how many people have visited your office today? You most likely can’t even remember all of them. How about the people who visited your office yesterday? If you don’t have a visitor management solution , you can’t keep track of all these people. You’ve got no idea of who enters or exits your premises. we Provide visitor management solutions in Saudi Arabia.
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Some organizations will try to have visitors manually record their entry and exit times. However, maintaining manual files is an outdated concept, and more importantly, it’s inefficient. Your journals will fill up quickly, necessitating new ones. You’ll have to devote a cabinet to store all of them until your storage is full. Then, you’ll need to create more storage space.
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Moreover, how do you know if the information you’ve manually gathered from visitors is accurate? You have various obstacles to manage when you don’t have a visitor management system.
At ACIX Middle East, we operate out Riyadh, Saudia Arabia, providing a highly secure and smart visitor management solution to Saudi Arabian organizations. Our visitor management solution ensures efficient management of visitors at your office or building. ACIX Middle East has developed a reputation for pioneering various technological and security solutions for companies across the Gulf. We’re now delighted to introduce our latest addition, our visitor management solution, to our extensive product portfolio.
What is a Visitor Management System?
A visitor management system is a remarkable technology that enables you to track visitors entering or exiting your premises. If you’ve got an office building, you’ll have clients, interviewees, consultants, contractors, and delivery personnel coming in and out of your office all day. Likewise, commercial and residential buildings have visitors entering and leaving too.
Implementing a visitor management system enables you to monitor people entering your buildings. You can keep detailed records of their entry and exit times. In addition, you can also combine visitor management systems with access control solutions to restrict entry to specific places.
The Importance of a Visitor Access Management System in saudi Arabia
Often, building owners don’t want visitors loitering around the halls and stumbling into restricted spaces. Hiring security to patrol every floor is expensive. Hence, you need a visitor management system to ensure people don’t sneak into areas you don’t want them to see. Moreover, depending on the purpose of the visit, visitor duration can vary. You can’t keep track of all these people. Hence, you require a solution that makes monitoring guests easier.
Likewise, when most people enter a building, security searches them to ensure they don‘t have any dangerous equipment. However, security personnel are humans, and they can make mistakes. Lapses in concentration can result in severe issues, compromising the security of physical, intellectual, and human assets. Hence, monitoring visitors and limiting their access is crucial.
Office buildings housing companies need visitor management systems more than anyone else. After all, businesses are working on new products all the time. They might have research and development they wish to keep under wraps or sensitive data that they don’t want to fall into the wrong hands. Unknown guests are always a potential threat. Hence, the need for a visitor management system arises.
Implementing a visitor management system can help you avoid these issues. You can combine your system with a physical access control solution to facilitate security personnel, enabling you to vet guests before they enter your premises.
An Overview of Technological Advancements in Visitor Management Systems
Traditionally, security would manage visitors by adding their details to a registration sheet. Visitors would add their name, ID or passport number, and entry and exit time. However, such methods had many issues. They compromised security because documentation would be lacking. Moreover, visitors would have free access to the entire premises unless a security guard saw them.
Modern visitor management systems are automated, seamlessly integrating hardware and software. The software handles all the monitoring and detailing. Meanwhile, the hardware helps capture visitor information and whereabouts.
Although most companies in Saudi Arabia were using manual registration sheets, things are changing. Organizations are now opting for automated visitor management solutions to help them tighten their security.
We have visitor or Guest management solutions using all modern technologies, whether it is comprehensive visitor management software, smart visitor management gates, visitor pass readers like RFID readers, or QR code reading machines.
We can automate your visitor management system fully from registration to reporting. For instance, the ID or passport is automatically scanned with an ID card scanner machine and kept in the database.
Matrix Visitor Management Solution
ACIX Middle East has partnered with Matrix Comsec Security Solution Manufacturers, rendering us the perfect choice for companies and building owners seeking a visitor management system across Saudi Arabia. Matrix has extensive project references in the region, having worked on numerous large-scale projects.
We, at ACIX Middle East, use the COSEC CENTRA Visitor Management system for all our solutions. It’s part of the comprehensive Matrix COSEC access-control and time-attendance application suite. In addition, our VMS solution runs independently on the COSEC CENTRA.
We’ve designed our visitor management solution to be a multi-purpose system. Running on the Matrix COSEC CENTRA software platform, our visitor management system allows you to systematically and professionally manage visitors and guests without compromising on security and productivity. Likewise, our Matrix Visitor Management system enables companies to apply their security protocols thoroughly. You can manage visitor entries and exits via smart ID cards for access control. In addition, the Matrix Visitor Management system is an effective solution for businesses that have a plethora of guests visiting their facility daily, ranging from customers and suppliers to couriers.
In addition, our Matrix Visitor System is integrated with our Matrix Access Control software, guaranteeing you the most advanced and comprehensive security features available on the market. Our VMS is also compatible with numerous devices, ranging from tablets to RFID cards. Moreover, you can also use biometric visitor management systems depending on your needs.
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Distinctive Features of Our VMS
Our Matrix Visitor Management System has numerous distinctive features that you’re unlikely to find anywhere else. They include:
Visitor Pre-Registration
Are you tired of having to audit visitors in the lobby? The process can be time-consuming and inconvenient. Wouldn’t you prefer it if visitor information is already available to you beforehand?
With our visitor management system, you don’t need to worry about long queues emerging as you audit visitors. The COSEC CETRA features a pre-registration function on the employee self-service page, enabling hosts to enter details about their guests in advance.
The COSEC CETRA system transfers the necessary information to security, notifying them of all the pre-registered visitors for the day. Security can then create visitor passes using the details registered on our VMS. Do you know what makes it even better? You can do all of this using a visitor management mobile application. In addition, we also provide on-premises kiosks and tablet-based registration systems.
Easy-to-Use
Are you tired of using a manual system for visitor registration and monitoring? Would you like to switch to an electronic system but can’t find one that’s easy to use? You don’t have to worry anymore. The COSEC CENTRA Visitor Management is a desktop application with a user-friendly GUI, enabling anyone to use it. Security personnel can quickly learn to operate the system. Often, security personnel in business organizations don’t have the requisite literacy and computer skills to handle complicated systems. These deficiencies cause problems for organizations. However, our software applications resolve these issues. The COSEC CENTRA is designed with the end-user in mind.
Visitor Pass Creation
The COSEC CENTRA Visitor Management Solution also provides you the option to print out security passes for visitors. You’ll be thrilled to know that you can create both e-passes and paper passes for guests. You can customize these entry passes with visitor names, photographs, organization details, contact details, and escort names. However, more importantly, the visitor management system records visitors‘ entry times and proof of identity to create a secure working environment.
Notifications
Can you imagine how inconvenient it would be if you had pre-registered a guest but didn’t know when they showed up at your building? Fortunately, with the COSEC CENTRA system, you don’t have to find out what would happen in such an instance. Our software has a notification feature you can enable that sends you SMS and email notifications, informing you that your guest has arrived. Therefore, you can maintain high standards, schedules, and professionalism the next time you pre-register important guests with who you’re meeting for a business deal. In addition, notification alerts also speed up the check-in process for visitors when they arrive.
Visitor Access
Are there some areas in your building that you don’t want visitors to access? Implementing the COSEC CENTRA Visitor Management System ensures that’s not an issue. The system enables you to enroll visitors fingerprints or RFID cards in areas you want to provide them access. Doing so protects your valuable assets and secures your sensitive data from prying eyes. In addition, you can tailor this feature to fit the access needs of different visitors, depending on their security clearance.
Visitor Escort
Depending on your organization’s type, you might need escorts for your visitors. Some organizations such as research laboratories, defense contractors, intelligence agencies, government offices, and banks require escorts to ensure sensitive data is kept away from prying eyes. Our software has a feature that enables you to select an escort for every visitor, thereby ensuring they accompany them to the scheduled destination. Moreover, you can also modify the feature to ensure that both the escort and the visitor show their credentials in high-security areas to gain entry.
Visitor Dashboard
Our software has a live dashboard feature. The dashboard feature provides you with a quick overview of all visitors inside your building. In addition, it also presents details of visitors in a graphical formation and generates live data. The dashboard will show you the status of visitor passes, new visitors, pre-registered visitors, etc.
Frequent Visitors
Businesses often have regular visitors. Whether it’s customers, suppliers, or couriers, you’ll have some people who show up to your office repeatedly. The COSEC Visitor Management module keeps records of all the visitors, storing data about people who visit your organization frequently. Hence, you can avoid data re-entry and duplication of information. Instead, you can access our system and grant access to frequent visitors quickly, thereby improving efficiency.
Visitor Reports
Admin and security personnel can use our system to generate various visitor reports, such as pass validity, pre-registered visitors, denied access visitors, blocked visitors, etc. Having a detailed report of such information can be beneficial for organizations to maintain stringent security protocols. In addition, our system enables you to export these reports to different file formats including, PDFs, CSVs, Excel files, Word documents, and more.
You can also use the visitor reports feature to generate information about headcount, visitor history, expired passes, etc.
How a Smart Visitor Management System Works
An efficient visitor management solution provides complete visitor tracking. It integrates intelligent software modules with smart access card gates, creating a solution that produces details about the visitors to your premises. A smart management system can identify the visitors, store information about entry and exit times, frequency of visits, areas of visits, and more. Therefore, you can also use a visitor management system to monitor guests walking about in your facilities.
Have you wondered how visitor management solutions function? The process starts when a visitor enters the premises. A visitor identity capturing solution records details about the person’s identity, storing it in the database. Usually, you’ll either have a face scanner device in your building’s lobby. Otherwise, you can scan passports and ID cards for verification.
Security then uses this information to confirm the guest has a meeting with their specified host. Once they receive confirmation, they create an access pass – typically an RFID card or a visitor’s badge with a QR code. The access pass enables visitors to access the requisite areas for the duration of their visit.
Duration of visits typically depends on a guest’s purpose of visit. Usually, the host will specify how long they expect to entertain their guest, and the security personnel grants their visitor access for the predetermined period.
The visitor is then free to move around your premises. However, that’s not where the job of a VMS ends. It’ll also provide you with live data, showing you a graphical representation of all the visitors in your building. Such features help you shore your building’s security, ensuring a secure working environment.
The Matrix Visitor Management System we offer has all of these features. In addition, our system integrates well with other solutions like access control systems and physical barrier systems. Our software operates on a centralized concept. You can control every device on your premises through COSEC software.
How the Matrix COSEC Solution Adds Value to a Comprehensive Visitor Management System in Saudi Arabia
Most companies today use a visitor management system. However, not all visitor management systems are automated. Moreover, not all visitor management systems are equal.
Matrix Security Solutions is well-known in the market for providing access control software and hardware that’s reliable and feature-rich. They’ve created a visitor management system for the Saudi Arabian and GCC market that’s capable of capturing the entire process.
Matrix visitor management software provides solutions that you can integrate with Matrix biometric and smart card reading time recording devices. In addition, the Matrix Centra software meets all your specific needs. For instance, many Saudi Arabian companies are frequently demanding software that can provide centralized reporting of multiple sites. They require a visitor management solution that can offer detailed daily and monthly visitor reports, integrate with other security systems, provide notifications, and more.
Matrix has designed its software to ensure it meets all these unique needs of the Saudi Arabian market. Whether you’re looking to schedule meetings or blacklist visitors, the Matrix visitor management solution has you covered.
Types of Electric Doors and Gates You Can use for Managing Visitors and Guests in Office Lobbies
Managing guests in office lobbies can be challenging. However, we at ACIX Middle East provide systems and solutions for managing visitor and guest reception areas in commercial, office, and residential buildings. Using our solutions, you can easily manage guests, making your premises a secure place. We’ve partnered with numerous leading vendors worldwide to provide you with a complete solution. Managing guests requires integrating hardware and software, and we dominate the market for seamlessly combining hardware and software solutions.
We’ve got various solutions to facilitate your visitor management solution, ranging from smart sliding glass barriers to automatic turnstile gate barriers.
ACIX ME – Your Go-to Visitor Management Solutions Provider in Saudi Arabia
ACIX Middle East is a leading company in Saudi Arabia and across the rest of the GCC. Our partnership with Matrix has enabled us to deliver Saudi Arabian organizations a visitor management system that remains unparalleled. Companies across Saudi Arabia – from Jeddah to Riyadh – rely on our visitor management solutions to create a safer working environment for their employees. Likewise, you’ll also find our visitor management systems in commercial and residential buildings nationwide.
ACIX Middle East has amassed years of experience in providing enterprises with visitor management solutions that accommodate their needs. Likewise, we’ve also got numerous other solutions that you might like, including access control systems, time and attendance systems, key management systems, and more.
Are you looking to improve your facility’s security features? If so, we can help you. Contact ACIX ME today to get the dice rolling.
