Time Attendance Management System Supplier in Saudi Arabia

What is a Time and Attendance Management System?

Time and attendance management systems help to  keep track and record  your employees’ working hours. This is working hour automation process . These systems enable you to record your employees’ attendance. Likewise, they also allow you to track the days they take leaves. Moreover, most modern time and attendance management systems also provide employees the ability to apply for leaves. Likewise, a time and attendance management system helps your payroll department track an employee’s billable hours and overtime.

For any employee time attendance solution , identification of an employee is most important . Biometric identification solution like finger print  scanning and face recognition credential are smart way of enrolling and identifying your office employee to mark their working hours .

Why Do You Need a Time and Attendance Management System in Saudi Arabia?

Every thriving organization has employees. Depending on your company’s size, you might even have more than a few thousand employees. How do you keep track of your employees’ productivity, and more importantly, how do you know if they’re getting to work at the appropriate time?

In the past, many organizations would utilize punch card attendance systems. Employees would line up and insert a specialized paper cut with notches. These papers would contain digital information that they would transmit into the punch card machine. Although punch card attendance systems still do the job, they’re not suitable for today’s world. After all, in this day and age, things are becoming digitalized. A punch card attendance system can’t help you if you’ve got employees working from home. Likewise, manually sifting through these punch cards can be a hassle for your payroll department. Our Expertise in the  time attendance system  made us a well known time attendance system supplier in Saudi Arabia .

Biometric Attendance

Given that the purpose of time attendance management systems is to verify an employee’s working during their shift timings, biometric attendance systems serve their purpose well. Biometric systems help verify an employee’s identity to their employer. These systems match employees‘ physiological biometrics with the record the organization is keeping.

Typically, when installing a biometric attendance system, you’ll need to have all your employees give an imprint into a biometric device. Usually, companies will choose to use fingerprint scanning technology and face recognition technology for employee time attendance marking.  However, other options like , iris, and hand recognition also exist.

Organizations will store the employees’ biometric data in their database. Every time an employee clocks in, they’ll have to do so using the biometric imprint you’ve chosen. For instance, let’s assume you’ve chosen fingerprints to verify employees. Your employees will have to use a biometric scanner to record their fingerprints before clocking into work.

RFID Smart card For Time Attendance Management System :

RFID smart card is most popular option to register and  manage employee time attendance system . Smart RFID card recognize the person who punch in and punch out  with the smart  card and register and calculate their in clock in and clock out time .

Interactive Voice Recognition

Some organizations have a higher need for security than others. Organizations like defense departments, research labs, security firms, banks, and government offices often house sensitive information that they don’t want falling into the wrong hands. As a result, they use interactive voice recognition software for time and attendance management systems. These systems help employees clock in, but more importantly, they also enable them to receive operator messages, request leaves, etc.

Online Attendance Software

Online attendance management software usually operates on the cloud. These cloud-based systems are perfect for time-keeping as they allow your employees to sign in via a web or mobile application. Online attendance software is an excellent choice for organizations that have employees who frequently travel. Likewise, they also suit companies with remote employees.

Key Features of Our Time Attendance Management System

Our time attendance systems are rich in features, providing you with unmatched options. They include:

Centralized Time-Attendance Management of Multiple Locations

Does your organization have various branch offices? Our time attendance management software enables you to record and monitor the attendance of each branch office in a centralized location. Therefore, your organization’s head office can sort time attendance figures from each branch, reducing the need for multiple payroll departments.

Time-Attendance System for Real-Time Monitoring

Our time attendance system provides real-time monitoring without any lags. You can view the system to observe employees as they time in and clock out. You’ll receive comprehensive reports detailing real-time attendance.

Mobile-Based Attendance Management Software

In today’s fast-paced world, employees are always on the move. If you’ve got employees who frequently go out in the field on sales calls or have briefing meetings, this system will suit your needs. Your employees can clock in using a mobile application.

GPRS, 4G, Wi-Fi, and LAN Supported Attendance Machines

Our attendance machines work smoothly. You don’t need an intranet set up to use our machines. They can operate on Wi-Fi, LAN, 4G, and GPRS networks, ensuring you’ve got connectivity at all times.

User-wise Attendance Marking and Processing

Our time attendance management systems enable you to mark users present according to when they clock into work. Likewise, our systems work in real-time, ensuring there’s no information lag occurring.

Accurate and Timely Salary Data for Payroll

Our automated system also helps generate salary data for employees, reducing the burden on your payroll staff.

Various Biometric Machines

Our system is compatible with various biometric machines, including facial and fingerprint scanners.

Integration of Attendance System with HR and Payroll Systems

Is your organization using existing HR and payroll systems? Our system can seamlessly integrate with them, helping you streamline business processes further.

What Makes Our Smart Time Attendance Software Distinct?

Our smart time attendance software is distinct for several reasons. They include:

• We’ve built our software to provide complete automation of employees’ time attendance management. Therefore, our time attendance management system helps organizations save labor and staff management costs.
• Our time attendance management software makes setting shifts flexible. Moreover, our system provides you with various options, enabling you to configure your policies to your organization’s needs. In addition, our software automatically calculates total working hours, reducing the burden on your payroll and HR staff.
• Our smart time attendance management software can generate over 200 different attendance reports, supplying managers with the necessary information to make correct management decisions.
• Our software easily integrates with several payrolls, HR management, and ERP software. Whether you’re using SAP, Oracle, or SQL, our software will seamlessly function with them.
• We’ve designed our software on a web-based architecture, meaning you can easily implement it as a centralized attendance management solution. Furthermore, our software also includes an add-on mobile application module, making things easier for your employees.
• You can set email or SMS notifications for events like late clock-ins, early outs, leaves, etc. Our software supports data transfer through GPRS sim cards, enabling information to transmit in areas without connectivity.
• Our software also includes an employee self-service module, enabling employees to interact with managers to request leaves.
• Our software also has a workforce management module for planning schedules, shifts, etc.

Matrix Cosec Biometric Fingerprint Time Attendance Machine Models

Our Matrix fingerprint time attendance machine models are:

Matrix Cosec Vega FAX Biometric Attendance Punching Device

The Cosec Vega Fax is an attendance machine that supports fingerprint reading, smart cards, and pin passwords. It comes with a touch screen, built-in Wi-Fi, battery backup, POE connectivity, and GPRS sim card data transfer.

Matrix Cosec DCFE

The Matrix Cosec DCFE is an attendance device that supports fingerprint scanning, smart cards, and pin passwords. In addition, it features battery backup and POE connectivity.

Matrix Cosec DCFM

The Cosec DCFM supports Mifare smarts with fingerprint scanning. In addition, it also supports POE.

Matrix Cosec DCFI

These devices support HID prox smart cards with fingerprints.

Find Out More at www.matrixaccesscontrol.com

Matrix Palm Vein Reading Biometric Punching Machine

These machines support palm vein scanning for biometric attendance. They come with Wi-Fi and LAN support.

Matrix Cosec NGT Series

The NGT series are biometric reading device units that support fingerprint scanning for attendance. They also have smart card support. These devices are popular because they’ve got a large touch screen. In addition, they also have a monitoring camera to capture images.

Introducing an AI-based Facial Recognition System for Time and Attendance Management in Saudi Arabia

We’re one of the first companies to introduce an AI-based facial recognition system for time attendance management in Saudi Arabia. Various organizations in Riyadh, Jeddah, and other Saudi Arabian cities are implementing our innovative biometric facial recognition software for attendance marking in their offices, warehouses, factories, etc.

Our AI-based facial recognition system provides a straightforward attendance marking concept without any delays. We use an IP camera to detect a person’s face. The software algorithm then uses the image and verifies it with the existing picture in the database. Since our system combines an IP camera with a high-end processor, employees can walk away without waiting in front of the camera. Our system can execute the entire process in milliseconds.

How Technology Is Used in Workforce Attendance Management and Human Resource Management Systems

In the past, companies would use manual registration with timesheets to mark the attendance of laborers and workers. However, manual time-keeping systems can be time-consuming and prone to errors. Eventually, time clock machines replaced these manual systems. Although time clock systems weren’t automatic, they provided organizations with a detailed record of employees’ attendance records.

Over time, smart card machines and readers like RFID systems replaced these time card clocking machines. As the world became digitalized, companies started to use more automatic systems to mark employees attendance.

Although smart card systems fixed numerous existing issues, they still had problems fixing buddy punching and proxy attendance practice. Research began to overcome these issues, resulting in devices like fingerprint attendance devices and face recognition machines. Today, such devices, in addition to palm vein readers and iris reading machines, are becoming more popular.

New Trends in Employee Attendance Management Systems

Even after the adoption of biometric machines, many companies were only retrieving time in and out information from their attendance machines. However, with the introduction of new biometric devices like face detection machines, companies were finally able to curb the buddy punching of employees.

However, things have changed significantly as the software industry is now providing integrated solutions like biometric time recording devices. Today, attendance management solutions can generate various attendance reports, resulting in a fully automatic time and attendance management solution. Our Long association with market has made us reliable supplier of time attendance system in Saudi Arabia .

Some of the Highlighted Features Of  Time Attendance Managment system in Saudi Arabia 

Organization hierarchy : Every firm differs from each other in terms of structure and departments, sections, designations, grades, attendance and related policies. Matrix centra software enable customers to create its own policies matching their requirements.

Entry and Exit modes : Entry and exit mode can be selected from the hardware device terminals depends on the situation which eliminated the need of separate exit readers.

Late in and early out policy : With cosec, users are able to monitor late in and out exit of employees according to the shifts. HR people can allocate these policies to each employee or a group of employees.

Over time policy and authorization : matrix centra cosec time attendance and access control software allows calculating overtimes on daily basis, weekly basis, monthly basis and providing the options for rounding off reporting manager has the power to allow or deny the overtime allocated from the system itself

Custom alerts : Cosec software can send custom alerts like customized SMS, E mails, latest news, change in rules, to specific users easily

When our software is so strong with all required configuration and specification, we also have high quality hardware which meets the hardware requirement of the market. Suppose when Fingerprint scanning is not working in a construction field, we have solution called palm vein reading technology, shortly called as PVR. Another Example could be when you don’t have internet at the sites you can still use of our biometric devices with Sim card GPRS support which transfer data to the attendance software. Also our fingerprint scanning machines are with highly sensitive sensors which captures fingerprint for attendance easily without any error

Many industries in Saudi Arabia  are looking for Mobile portable attendance machine, we have a biometric finger print machine which carry portably to the sites and mark the time attendance of the people, this biometric attendance device comes with battery back up. We have devices which support POE connectivity as well

ACIX ME – Your Go-to Time and Attendance Management Solutions Provider in Saudi Arabia

ACIX Middle East is a leading company in Saudi Arabia and across the rest of the GCC. Companies throughout Saudi Arabia use our time and attendance management systems to improve their business processes. Our solutions have helped numerous organizations – from Riyadh to Jeddah – improve their productivity and efficiency.

Preciously , Various time attendance punching devices and time clocking machines we provide include, biometric finger print reading attendance machines, RFID smart card reader based attendance systems, palm vein scanning punching machines. All these attendance machines are integrated with our special time attendance management software. Our attendance devices also supports POE connectivity, WIFI (Wireless attendance device), GPRS data transfer to transfer attendance data through mobile SIM cards without any internet connection and LAN connectivity.