Meeting Room Scheduling Solution

Are you looking to manage the booking and scheduling of workspaces, classrooms, meeting rooms, or events? Look no further than our meeting room and workspace scheduler, which provides effortless reservation directly through web, mobile, room displays, or kiosks.

We specialize in providing comprehensive, end-to-end automation solutions for meeting room and space booking. Our dedicated teams in Dammam, Riyadh and Jeddah are ready to support corporations with these solutions.

Meeting Room Scheduling Solution

Request Quote

Advantages of Meeting Room Scheduler

Optimized Space Use

Increased Productivity

Professional Room Management

Clear Meetings Conflicts

Why a Meeting Room Scheduler Can Enhance Activities in Offices

Enable Hybrid Meetings

Our solution is integrated with video conferencing technologies from popular brands, which ensures that hybrid meetings will have an easy deployment. Scheduling is very easy while allowing for in-office or remote meetings with widely used VC tools.

Simplify the Booking

The meeting scheduler system puts everything under one umbrella, integrating all possible tools of video conferencing that would enable frictionless workflows.

Easily connect Online / Offline meetings

Connect physical and virtual meetings easily since your system will create video conference links via Teams, Zoom, or other platforms automatically during the meeting booking.

Video Conferencing Self-Service

Users using our software can generate video conference links, inviting participants right in the scheduling process.

Create robust meeting reservations

Manage in one place all your meeting details, including time, resources, A/V equipment, and video conferencing requirements with our all-inclusive meeting reservation systems.

Platform Flexibility

The platform is flexible and thus allows for easy integration of Zoom, Teams, Google Meet, Webex, and other preferred VC software.

Resource reservation for meetings

The system also plans and books additional equipment and resources that might be required for meetings.

Repeats meetings

Simply schedule and administrate repeating meetings. Reservation is a piece of cake

Web-based access

One can view meeting schedules and room availability from any browser

Mobile access

Our meeting scheduling software also supports mobile apps for on-the-go convenience

Desk/room signs

Display meeting schedules on desktop or room signboards for easy visibility.

Kiosks

The system can be put on kiosks for easy access when needed.

Holistic Solutions in Meeting Room Scheduling

Video conferencing seamlessly integrated

Superior audio conferencing support

BYOD: Any Device at any time to enhance the meeting

Interactive Smart Boards for more interactive collaboration

Please Click Contact Us to Know More Contact Us

Meeting Room Scheduler integrated with Visitor Management

We integrate your meeting room scheduler with your visitor management system and let everyone have access to assigned meeting rooms only when they have a scheduled meeting. This is how we help streamline the visitor's experience - just in case; permissions are automatically granted to the attendee so that in the long queue for checking in, a queue is avoided for them to get into the meeting space.

Integration with Access Control Solutions

: Furthermore, our meeting room scheduling system can be integrated with your company's access control. This will enable you to grant your team members the physical rights to access particular rooms when scheduled for meetings. This will prevent unauthorized entry and allow only people scheduled for particular meetings to access specific areas, creating an extra layer of security through automation.

Integration with recording solutions

The solution supports integration with meeting recording systems wherein the scheduler can automatically record meetings. This will make it easy to document and capture MOM and other issues for record and reference, thus easily being accessed for compliance or review.

Integration with Sensors

With integrating various occupancy, temperature, and humidity sensors with the scheduler software, you can make the room settings automated based on real-time data. The occupancy sensor can change lighting or air conditioning according to how many people are occupying the room for optimal comfort. These sensor integrations give smart room management a more advanced level of energy efficiency and meeting room utilization.

Outlook and Calendar System Integration

One of the most frequent integrations is with Microsoft Outlook or any other calendar system. Using this integration, the meeting schedules would automatically align with your personal and the teams' calendars. It automatically sends out notices, reminders, and alerts related to upcoming meetings. The attendees can easily manage their schedules in such a way that they are always up-to-date on the times, room assignments, and many other important details.

Process of a Meeting Room Reservation System

With the meeting room booking system, users can control and take care of making reservations; the user can initiate, amend, approve, and cancel the reservation. Complex recurring meetings or video conferencing can be done in one reservation, with no possibility of resource conflicts or double bookings since the software takes care of the whole process so perfectly that the experience is made seamlessly. This eliminates the ordinary traditional time-consuming tasks involved in the process of organizing meetings and avails for users the latest calendars and real-time information.

Our A&T room booking software is fully integrated with all key business tools and systems. It works natively with leading video conferencing solutions including Zoom and Microsoft Teams and in different integration solutions with Microsoft Outlook, physical access control systems, and visitor management systems. This means that you can schedule, prepare, and even book the venue in one single platform.

In today's fast business world, only cutting-edge technologies that make things easier can bridge the gap of demand for both flexibility and professionalism. Our room and resource-scheduling platform doesn't only simplify the booking process but will also ensure better communication and collaboration among people with technology.

Effortless Process of Booking Meetings

With our solution, meetings can be scheduled so that the workflow is smooth and a user can perform all critical information management in one single system. All of this, from checking rooms and spaces to meeting attendee schedules, has now been incorporated along with video conferencing instruments and special requests like catering or extra equipment. However, the system also has functionality in relation to notification of guests visiting, physical access control to meeting rooms, and even keeping administrators as well as facilities management people informed and updated.

Now, what makes this solution standout from the rest is its extremely robust integration with leading video conferencing platforms. It natively integrates tools such as Zoom, Microsoft Teams, and more, so you do not need to juggle between multiple systems to set a meeting-up, saving time and hassle. Our solution happens to be one of the most reliable and stable meeting room scheduling systems, especially from the coordination perspective where meeting room resources can conjoin with video conferencing technologies. Our system thus genuinely upgrades the overall user experience combined with maximum productivity for any organization with all the features being integrated into a single system.

Why Your Organization Requires A Meeting Room Scheduling System

You would wonder why not use a calendar tool like Microsoft Outlook directly for scheduling meetings and reserving rooms. Outlook is indeed one of the most popular and useful calendar tools; however, it is not a tool specifically designed for professional meeting scheduling. This can lead to many complications. Its main disadvantage might be allowing double bookings in the meeting rooms, which may disrupt events scheduled. However, Outlook is also incapable of giving you overall information about how you can maximize space utilization for a building. It never gives you any insights on how best to use the space among the rooms or offers recommendations on the best available spaces according to your needs. Moreover, it does not keep track of crucial meeting resources such as audio/video equipment, projectors, or video conferencing equipment, thus forcing its users to manage them by hand.

You might be trying to book a conference room for an important meeting with representatives from another far office. In such a case, you require a facility that is well-furnished with A/V systems and video conferencing facilities so as to achieve effective communication. This task becomes much more difficult without a professional scheduling tool. You'll have to search manually whether it is available, what the A/V status is, if video conferencing is possible, and all the rest aligned with team members who are in different time zones. It causes unnecessary delays and inefficiencies.

A dedicated meeting room scheduling system is designed exactly for this purpose: rooms get booked without conflicts, all necessary equipment is available and participants are informed. This reduces the entire process, allowing businesses to spend more of their time on the content of their meetings rather than the logistics. Conversely, if completely utilized tools, such as Outlook, for these intricate tasks will only serve to further confuse them, inefficiently facilitate, and miss opportunities in optimizing and better use of the space and resources available.

ACIX KSA: Market Leader Providing Meeting Room Scheduling in the KSA

We have established ourselves as one of the top choices for implementing advanced technological solutions across the GCC and in the KSA. We started our operations in Dammam and Riyadh, but we have successfully expanded our markets into other key regions of the KSA, including Jeddah, further strengthening our position across the country.

Our customer base ranges from the entire GCC to the KSA, as well, and we have been serving tailored solutions that answer the needs of businesses looking to streamline their meeting room management. With a completely integrated meeting room scheduling system that incorporates video conferencing, audio-visual abilities, as well as resource management capabilities, we help organisations become more productive and efficient in their activities.

If you require a quality and sophisticated meeting room scheduling system, contact our team of experts here at ACIX KSA. We will be happy to design a solution that meets your specific requirements to better assist you in conducting efficient and more cohesive meetings.

Related Products

Mobile App Door Access

LPR System

Flap Barrier Turnstile Gate System | Dubai | ACIX ME

Pedestrian Access Gate

Elevator Access Control System

Access Control System

Arm Barrier Gate

Flap Barrier Gate

Time Attendance System

Meeting Room Scheduler

Meeting Room Scheduling Solution

Meeting Room Scheduling Solution

Advantages of Meeting Room Scheduler

Why a Meeting Room Scheduler Can Enhance Activities in Offices

Enable Hybrid Meetings

Simplify the Booking

Easily connect Online / Offline meetings

Video Conferencing Self-Service

Create robust meeting reservations

Platform Flexibility

Resource reservation for meetings

Repeats meetings

Web-based access

Mobile access

Desk/room signs

Kiosks

Holistic Solutions in Meeting Room Scheduling

Meeting Room Scheduler integrated with Visitor Management

Integration with Access Control Solutions

Integration with recording solutions

Integration with Sensors

Outlook and Calendar System Integration

Process of a Meeting Room Reservation System

Effortless Process of Booking Meetings

Why Your Organization Requires A Meeting Room Scheduling System

ACIX KSA: Market Leader Providing Meeting Room Scheduling in the KSA

Related Products

All about Security Systems

All about Audio Visuals

All about Business Automation

Access Control System

Arm Barrier Gate

Flap Barrier Gate

Time Attendance System

Meeting Room Scheduler

Meeting Room Scheduling Solution

Meeting Room Scheduling Solution

Advantages of Meeting Room Scheduler

Why a Meeting Room Scheduler Can Enhance Activities in Offices

Enable Hybrid Meetings

Simplify the Booking

Easily connect Online / Offline meetings

Video Conferencing Self-Service

Create robust meeting reservations

Platform Flexibility

Resource reservation for meetings

Repeats meetings

Web-based access

Mobile access

Desk/room signs

Kiosks

Holistic Solutions in Meeting Room Scheduling

Meeting Room Scheduler integrated with Visitor Management

Integration with Access Control Solutions

Integration with recording solutions

Integration with Sensors

Outlook and Calendar System Integration

Process of a Meeting Room Reservation System

Effortless Process of Booking Meetings

Why Your Organization Requires A Meeting Room Scheduling System

ACIX KSA: Market Leader Providing Meeting Room Scheduling in the KSA

Related Products

Subscribe To Our Newsletter