Electronic Key Management System for Secure Key Auditing

Perhaps managing the physical keys is a challenge, especially if they are considered highly important. With our electronic key management system, you can track, manage, and audit your access through their usage records, which show who used each key and when. Such a system guards against the movements of keys but offers full audit reports of keys.

Situated in Dammam, Riyadh and Jeddah, we are the providers of strong sales and technical support for all businesses.

Why an electronic key management system? The access control solution lets one identify, control, audit, and report on key movements to always keep your sensitive keys locked safely.

Make Your Space Safe With an Intelligent Key Management System

Enhance your premise security using our high-end Electronic Key Management Control System, launched from the KSA. Bringing you the latest Technology about keeping your space safe.

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Why an Electronic Key Management System?

State-of-the-art authentication methodology to provide a perfect access control.

Automation of audits and giving standard data from diverse systems delete chances of non-compliance with regulations.

It integrates data from systems like Active Directory and HR for automatic authentication with regard to the user.

Check who accessed physical keys and when, for ultimate security and accountability.

Restrict access to keys only to authorized personnel to secure your premises, assets, and people.

Advantages of an Audited Locked Physical Key Access

Reduced Costs

Locked physical key access makes tracking your keys easy and less likely to lose. Your team saves time finding missing keys, and spending money on costly re-keying will be reduced drastically.

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Risk Management

These systems keep track of all key-related activity, showing every time a key is taken and returned. You can see how and where a key has been used right back to who last handled the key. This means, for example, that if a key goes missing, you can easily identify who had it last. This adds one more layer of security and accountability to your organization, thus helping you mitigate potential risks.

Better Operations

The key management systems provide much more control on the use of keys. You can limit or restrict access to such holders of keys among the employees, or you can impose curfews on the return of keys before the employees depart. Additionally, time-based restrictions may be implemented for some keys, which could only be retrieved within a schedule time. It is a system that lets you better manage your business and raise productivity.

Our Intelligent Key Management System Services

Custom System Design

Professional Consultancy Services

Leasing Options

Supply and Installation

AMC and Support with Customer Services

Features of Smart Physical Key Management System

Authorized access, monitoring and controlling the key through the central platform accessible from anywhere

No Specific Key slotting is required, and keys can be slotted anywhere, which becomes easy smooth operations.

You don’t need to tag your key cabinet. Our system allows keys to be placed in any slot, making them easy to use.

Internal alarms notify security forces on the spot if any type of tampering is attempted.

If it is a power failure or even a break-in attempt, all keys are locked automatically for added safety.

An extensive log keeps track of every key withdrawal and deposit, guaranteeing complete visibility over key movement at any given time.

Market Verticals for Key Management Systems

Smart Key lockers

Efficiently manage and organize multiple storage safe keys.

Fleet management

Control vehicle access through insurance, safety, and training regulations. Manage Driving License validity, mileage of the vehicle, fault logging; roaming keys can be identified wherever they are returned to a cabinet.

Systems Integration

It is integrated fully with all other systems, such as personnel and vehicle ID and access control through standardized interfaces and protocols.

Data Center Management

This involves managing and auditing data center keys that highly support and comply with security documentation.

Definition of Smart Electronic Key Control

Keys remain the cornerstone in most contemporary security solutions if they are the leading line of access control. The use of keys will have to be monitored by identifying who is using them, at what time, and where they are located for security purposes. Electronic key management looks after a secure and controlled management of the physical keys as well as the allocation of the keys.

Any organization will be characterized by areas whose key information or valuable possessions are restricted for anyone to get into. In order to protect these, they lock the doors and manage key access. However, an electronic system can protect keys and simultaneously ensure that only authorized people are allowed to enter the spaces.

Electronic key management systems not only improve security, but they also save the costs that are usually seen when keys are lost or misplaced. Losing a key in an information technology-based system can mean re-keying the entire facility, very costly and time-consuming, and, most importantly, it risks the security of your premises.

A key management system allows you to log who has taken keys out and when, meaning you have complete control and accountability.

Advanced Technology for Your Physical Keys Management

An electronic key management system is an access control solution to key entry, accessible only to specific individuals. You retain control and increase accountability through knowing who has the key, when they accessed it, and where they are. That way, lost keys decrease. Such a system eradicates key issuances and returns through manual processing, automatically helping to cut on operational costs while saving resources.

The system comes with RFID-based key fobs which normally contain unique identifier chips, indicating the tracking of each key retrieval and return. Multiple color options for the key fob and secure cases for holding keys are also available to enhance security.

Secure Your Physical Keys with High Auditability

Does your business demand innovative technology in executing comprehensive audits of keys? ACIX KSA based in Dammam, Riyadh and Jeddah offers expert advice and services to integrate a highly secure and auditable key management solution. We have been able to establish strong, reliable key management systems at different locations in the KSA and the GCC. Our solution allows you to be fully in control of petrol cards while also having flexibility in authorizing, restricting, or denying access to specific keys—be it for one, many, or all keys, with options available based on time, duration, or on specific days.

Our system allows you to tailor access policies for keys exactly to your needs. You are able to secure keys, access controls, petrol cards, remotes, phones, radios, and many other similar items in one cabinet or system. You can mix and match key types to create a tailored system that can be suited to the capacity and operational requirements of your organization. No other system can offer what ours does in terms of flexibility and expandability.

Feel free to contact us for help in sourcing and implementing the most advanced key management system for your workplace, office, or facility.

How Does a RFID-Based Smart Key Management System Work?

Reliability has been designed into it, using the latest RFID technology possible, to ensure availability of keys when and wherever needed. Integrated software provides extended reporting capabilities by tracking the usage of keys that can be produced as detailed reports. In the RFID-based smart key management system, the keys are stored securely within the cabinet of an organization through an electronic locking mechanism. It is accessed through biometric authentication or an RFID card reader. On verification of the user by the access control mechanism, the cabinet unlocks.

Control terminals offer flexibility, such as the management of multiple cabinets from a single point or multiple control terminals managing the same set of cabinets.

Each one of these is fitted with a smart RFID key fob, identified, and locked in place with a solenoid. This system ensures that access to the keys is only permitted by authorized personnel through either an RFID card, one of many unique PIN codes, or a combination of both. The RFID key tag is the key component of the key management system because every tag possesses a unique identity and the system also traces the exact location of every key inside the cabinet.

The system also accepts integration of a touchscreen display, which will give users an easily accessible interface to view key activity. It will quickly let everyone know who accessed the key and when. The system can also print customized reports, which makes it an exhaustive answer to managing keys and security.

Integrated Solution Approach for Key Management System

The interfaces available here will improve the overall security provided by the security alarms systems. Our key management system can be interfaced to security alarm systems. These alarms can be programmed for various security applications. For example, a key issued or returned can display a verification on the screen of the key control system.

Its modular concept lets you start with a small configuration of 10 keys and scale it up to accommodate several hundred as needed. The size or number of keys stored in the electronic key holders do not limit this system, as it can be used both locally with an embedded keyboard or remotely via computer networks. All cabinets in the network can be managed through web-based software, which allows for central control even on remote locations or multi-site operations. The key management software delivers detailed reports on all key movements so that you can utilize it in terms of audit and monitoring requirements to ensure full oversight of key access and usage.

Salient Features of the Key Management System

Module Design

Expansive Capacity

High Security

Integrated Systems

Alert and Notification in Real Time

Mobile Apps Support

Why an Intelligent Smart Key Access Management System?

While some companies still rely on manual paper-based methods of managing keys, old systems have several disadvantages. Most organizations have now found the value of adopting modern systems for managing keys. A smart key management system greatly improves the security of your organization.

The application of RFID tags can track the time when keys were put away or withdrawn and it will give you complete control and transparency over your key assets. RFID-based key fobs, each containing a chip with an identifier, make up the core management system.

These systems allow you to store and share keys in a secure manner while also offering granular analytics around usage. The entire process of key management becomes not only more efficient but also becomes amenable to automation. Furthermore, smart key systems limit access by only allowing authorized personnel to access, thus being the best in terms of access control solutions for your keys. Knowing who is using your keys and at what time ensures added security and peace of mind.

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What Sets ACIX KSA Apart with its Key Management Systems

We integrate our systems seamlessly with existing access control and security solutions to offer both high- and low-level interfacing with your security management systems. This means you have plenary control over all your keys, radios, and petrol cards among others, hence easy management on who to access them. Our electronic key management systems at ACIX KSA are modular, scalable, and networked. It thus delivers intelligent control, accountability, and management of your keys, fobs, access cards, or other critical assets.

The flexibility and expansiveness we can offer have always been the key factors that have distinguished us. Being one of the trusted partners, we provide you with some of the best solutions available in managing keys through world-class vendors like FEPX and Key Guard.

You are able to grant, deny or restrict access to individual keys or groups of keys for specific timeframes. It could be just one key, several keys, or all keys. Our system is completely customizable allowing the setting up of key access policies to suit your unique needs. Whether you are securing keys, access cards, remotes, phones, or radios, our system allows the flexibility for tailoring the solution to your specific key capacity and application.

We are committed to helping you from supply through to implementing the most modern key management systems in your workplaces, offices, or other facilities. Contact us anytime for professional guidance on customized key management solutions in Dammam, Riyadh and Jeddah, and elsewhere in the KSA.

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Electronic Key Management System for Secure Key Auditing