Smart Visitor Access Management System Provider in Dammam, Riyadh and Jeddah
Highlights of Visitor Management Automation Software
Visitor Lifecycle Management: It tracks frequent, new and blacklisted visitors more effectively.
Centralized Visitor Database: All visitor information is kept in one place and easily accessed by management.
Visitor Process Automation: End to End process of managing your visitors in a highly secured manner.
User-friendly solution: Allow smooth entry of visitors at any given time across any border.
Self-Service Kiosks: Empower visitors to check-in on their own; thus, optimizing the visitor experience.
Key points of Our Visitor Management Software
Components of Visitor Management System
Visitor Management Software
Our Visitor Management System offers a comprehensive Visitor Dashboard with real-time and graphical views of all visitors onsite, including the status of visitor passes, as well as information about pre-registered and new visitors. This information, therefore, used to easily monitor visitors and effectively track them.
Visitors Access Devices
: It authenticates the visitor access through devices like RFID cards, Biometric Readers, QR Code Readers. It is mostly integrated with existing Access Control Solution in the premise.
Visitor Access Gate
These are the gates which restricts the visitor access to premise mostly like Turnstile Gate, Speed Gates, Flap Barriers etc for keeping your visitor flow streamlined and maintaining security of your premises.
Visitor Access kiosks
Visitors entering your premises can self-register themselves through the installed kiosks via a specified authentication method. This will ease the process of visitor entry in your premises.
Intelligent Solution to Manage Your Visitors
Provides the sophisticated visitor access insight
Automates the entire process of visitor access
Detailed reports regarding access of visitor
Advanced analytics visualization
Compliance with integration in access control systems
Automatic policy and approval workflow enforcement
No or very less paper usage
Regulatory compliance in an integrated form
Visitor self-service portal
Factors to Consider While Choosing Your Visitor Management Software
Identify Security Issues
Start with your organization's security challenges- both on the personnel management side and on the compliance side.
Seek Advice from Security Experts
Engage with your IT and security teams so that you can take advantage of their software solution know-how.
Research Vendors
Narrow down your list of potential vendors to those that fit within the budget and feature sets. Then take them for product demonstrations and assess their security challenge understanding, their ability to integrate, and the options for customization.
Final Implementation
Select the best-suited VMS for your organization. Try to avail free trials where available, roll it out for the entire organization, train the employees on how to use it, and provide them with access whenever needed.
USP of Visitor Management Software
Key Consideration for Visitor Management Software
Why Visitor Access Management System is Important?
Some have to be detained at reception, and others are allowed to go to certain areas and offices, and the lobby of the building; while some only stay for a short while, others may spend days or even weeks in the site. Moreover, security personnel must monitor all visitors and what equipment they carry along. Consequently, negligence in such responsibility may lead to a compromise in the safety and security of all the physical, intellectual, and human assets and because of this, visitor access management becomes a challenging task for most organizations.
Unknown or unmonitored visitors are a threat of continuous nature. As important as the physical access control system, an efficient visitor access management system would be introduced. This enables the organizations to audit the guests and visitors arriving at the site accurately while everyone is safe.
How an Efficient Visitor Management System Works and Functions
An effective visitor management solution enables one to track every visitor comprehensively with intelligent software and smart access card gates. The system therefore creates in-depth records of the visitors, guests, and other stakeholders who may visit your premises. Additionally, it provides you with valuable entry and exit times, identity of the visitor, intention of visiting, frequency of visit, time taken on site, areas accessed, and other relevant information on the visit to track their presence.
Management will begin by capturing visitor identity through tools, such as ID cards, passports, or even facial recognition scanners, which store data about the individual in one central place.
Our Collaboration with Matrix Visitor Management Solution
We are one among the preferred partners for visitor management systems in Saudi Arabia due to our collaboration with Matrix Comsec, a renowned security solutions manufacturing company. In fact, Matrix boasts a great record of accomplishment, wherein numerous major projects have been undertaken in Dammam, Riyadh and Jeddah across different sectors.
COSEC Centra VMS tracks not only entries and exits to enhance security but also schedules and meetings in a business situation to create smoother operations. The visitor management module, under Matrix COSEC CENTRA, is specifically designed to manage visitors and guests professionally and securely.
This smart visitor management system implemented in the matrix allows well-regulated access control through the enforcement of policies concerning visitors who are given smart ID cards, thereby strengthening the security of the premises. It's an effective tool for managing a wide variety of visitors-customer, suppliers, staff, government officers, and guests.