Visitor Management Systems—What They Are and Why You Need Them

Do you have any idea how many people visited your office yesterday? The day before yesterday? What about the night before Christmas when only a few employees said they were coming in?

To answer these questions, companies usually pull out a sign-in register or a spreadsheet where they keep a record of all guests. But these old methods of keeping track of guests as they entered and exited the building come with many problems including the following:

• Names are often typed incorrectly
• Visitors don’t enter accurate entry times
• Visitors forget to sign out
• Building staff doesn’t know who the visitor was meeting

Visitor Management Systems were introduced as a better alternative to manually keeping track of people visiting a building.

Let’s take a closer look at what these systems are and how they can benefit you:

Visitor Management Systems

Visitor management systems help keep track of visitors entering and exiting the building. Visitors could be clients, a contractor, a job applicant, a delivery person, consultants, partners or even a friend of an employee.

These systems are a much more reliable and efficient alternative to traditional sign-in sheets. The staff member (usually the receptionist) manning the sign-in sheet notifies the host and asks the visitor to wait in the lobby. Depending on the number of people visiting on the given day, the sheet can get filled out easily.

Visitor Management Systems have become increasingly popular over the last decade for multiple reasons.

1. It Helps Keep Employees Secure

Visitor Management Systems are usually paired with some type of entry barriers and ID badges. Visitors aren’t allowed to enter the premises without a valid ID; they may even have to provide the name of the individual they’re expected to meet.

These strict requirements can limit access to those who really need to be on the premises.

2. It Can Help Save Money

Usually, it’s the receptionist’s responsibility to manage visitors. Automating the system can eliminate the need for a receptionist, allowing companies to save up to $36,000 annually and reduce healthcare costs.

3. It Enhances Brand Image

A survey carried out by Microsoft found that a company 90% of individuals will avoid working with an organization that uses outdated technology. In this day and age, at a time where the UAE is paving the way for technological innovation, organizations have to invest in technology to keep up with the competition.

Replacing sign-in sheets with modern Visitor Management Systems can also enhance your brand image and position you as a company that believes in staying updating with state-of-the-art technology.

If you think your company can benefit from a Visitor Management System Dubai contact ACIX Middle East. We’re a trusted Visitor Management Systems vendor in Dubai and Abu Dhabi.

Discuss your needs with us, and we’ll implement a smart visitor management system that meets your requirements.

Get in touch with us today.