5 Reasons Your Office Needs A Visitor Management System

If your office is still using a notebook and a pen to keep a record of all the visitors, it’s time to upgrade! Visitor management systems have advanced significantly, and modern workplaces rely on visitor management systems that offer numerous benefits over the conventional pen and notepad method.

The importance of a visitor management system speaks for itself. However, if you’re still unsure about getting a visitor management system for your workplace, here are five convincing reasons to consider it:

Post-Pandemic Contact Tracing

In May 2021, the UAE government asked government employees to return to work. However, a return to work also means workplaces have to follow detailed guidelines and protocols to restrict the spread of COVID-19.

Workplaces need a visitor management system for contact tracing if anyone at the office tests positive for COVID. Employees are being asked to get vaccinated and take PCR tests, so the least you can do is make sure you have the correct contact information of the visitors to ensure proper contact tracing if necessary.

Cost Reduction

Although we’ve already covered the cost-effectiveness of a visitor management system, it’s important to restate that a visitor management system can really help you reduce costs!

Having a visitor management system can cut down on labor costs and paper costs and thus improve your business’s bottom line significantly.

Compliance

Keeping track of visitors can be crucial if any unwanted incident takes place. If you have the correct information of all the visitors, you can easily comply if the need ever arises. For instance, if a visitor steals something valuable or sabotages your business in some manner, you will be able to track them down easily with the help of a visitor management system.

Modernization

If your business deals with clients regularly, having them sign in with a pen and paper can create a negative image. Having a conventional logbook can seem outdated, especially if the rest of your office is modern and up-to-date.

On the contrary, having your visitors check-in using a visitor management system creates the impression that your business is high-tech and modernized. Keep in mind that these things can significantly affect how your prospective clients perceive you.

Integration

Most workplaces don’t just use a visitor management system. Instead, this system is integrated with an access control system and also complements the surveillance system. While these systems all solve a different security problem or mitigate a specific security risk, they work together to make the workplace safer overall.

For instance, if a person gets past the visitor management system somehow, having an access control system can prevent any theft or sabotage attempt. Similarly, the surveillance system can also pick up any suspicious activity and quickly identify if the person involved is an employee or a guest.

Consider ACIX Middle East for Your Security Needs

It’s quite likely that you still may not see the need for a visitor management system. Your business may have never faced a compliance issue or a security threat. However, the risks are real, and it’s better to be proactive than not to do anything.

As Dave Chappelle once said, “Modern problems require modern solutions,” so consider visitor management a modern solution to numerous contemporary problems. If you’re looking for a visitor management system in Dubai or Abu Dhabi, ACIX Middle East can help!

We provide a comprehensive range of solutions related to security, safety, and surveillance in workplaces and facilities all over the UAE. Contact us now to learn more about how we can help you.