Are Visitor Management Systems Cost-Effective?

How many people visited your workplace today or the day before yesterday? You may struggle to answer this question without opening past Excel sheets and other paperwork to determine the number of visitors to the office during these days.

Undoubtedly, running an organization is a costly and exhausting task. One of the essential functions of any company is to cater to the people who visit the premises during office hours. While most companies hire front-desk receptionists to perform manual labor to keep check of the visitors and log their information, visitor management systems have automated these tasks, significantly simplifying them.

Apart from being a convenient technology to track visitors, it’s also a cost-effective investment for most companies. Read on to learn how adding a visitor management system to your office can save company costs.

Reduced Labour Costs

The conventional method of welcoming visitors consists of a front desk officer who greets people, notes their information, and responds to their concerns. While they’re excellent at what they do, they often struggle to cater to a sudden mass of guests, increasing the need for additional receptionist assistance.

Thanks to a visitor management system, you no longer have to invest in hiring another receptionist. It only requires you to place an iPad or tablet near the entrance so that every visitor can sign in through self-service.

Furthermore, it eliminates the need for receptionists to manually store visitors’ data by automatically depositing it in the cloud for record-saving purposes.

Decreased Paper Usage

According to the data reported by the Small Business Chron, every company with at least one to four workers spends approximately $1844 on providing each employee with office supplies. The majority of these office products include computer ink, stationery, and paper.

Visitor management systems are entirely paperless systems. As a result, they don’t require you to invest substantially in consumable office supplies like paper and ink, saving a significant amount of money for your company.

Furthermore, the digitization of visitor records offered by these systems helps your company become a sustainable organization working toward reducing its carbon footprint and saving trees.

Increased Workplace Productivity

Manual visitor management often results in workplace distractions. According to an Inc article,  75% of employees feel more productive when they experience reduced distractions through policies and training. Apart from productivity, 49% of workers feel happier at work, while 57% come to their workplace motivated to perform better.

Implementing automated visitor management systems plays a crucial role in increasing employees’ productivity by eradicating the task of signing in for each visitor. As a result, your organization experiences increased efficiency at all times.

Are you a company in Dubai looking for security and technological solutions? At Acix, we provide highly secure and smart visitor access management systems to guarantee smooth, secured, effortless, and prompt management of visitors and guests at your office and building entrances. We’re a leading IT product and security supplier in the Middle East, offering Smart Time Attendance Management, Baggage Scanners,  door access control systems,  Security Parking Barriers, and more. Reach out to us to learn more about our services today!